Press Information

Journalists are invited to attend ECTS-IBMS 2015 in Rotterdam. The ECTS welcomes registrations from journalists with relevant media credentials. However it should be noted that press facilities will be limited during the congress and further details are given below.

Please find an application form for a press registration pass using the link on the right.

Media Terms and Conditions

Media representatives who satisfy the criteria below are invited to register for the congress. Online registration will be available shortly.

Only members of the working press can attend. Identification will be required at the registration desk. Freelance journalists must bring a letter of intent from their editor and should also bring evidence of previous publications.

A Press Pass will be issued free of charge to journalists (including freelance journalists) for recognised:

  • journals, magazines and news publications
  • news agencies
  • broadcast media
  • web publications

Representatives engaged in the following are NOT entitled to a Press Pass but may register as a delegate:

  • public relations
  • sales and marketing
  • advertising
  • commercial exhibitions

The organisers of ECTS-IBMS 2015 reserve the right to refuse a Press Pass.

Media representatives receive the following:
Complimentary congress registration
Media pack with press releases
Admission to scientific, education and poster sessions
Admission to the commercial exhibition
Admission to the Welcome Reception

ECTS & IBMS reserves the right to deny meeting admission to any media representatives who do not abide by the policies described herein or who misuse these privileges by engaging in activities other than journalistic pursuits.

Media representatives of accredited news organisations who wish to attend the meeting for editorial coverage purposes are eligible to register as press. To qualify, please provide a photocopy of your media credentials, plus official documents or a letter on your news organisation’s letterhead verifying assignment to the meeting.

Freelance journalists must provide a letter of assignment on the accredited news organisation’s letterhead and must provide copies of three bylined articles on medical/scientific topics.

Online media, medical publishing organisations, non-profit health care organisations and university publications representatives must meet the following criteria:

  • Web sites must contain original, editorial news coverage
  • Editorial content must be free from advertising or sponsorships
  • Advertisers must be clearly identified
  • Web sites of for-profit organisations must have more than one sponsor and those sponsors must be clearly identified.
  • ECTS does not give, rent or sell on-site media registration lists. That information is considered proprietary.

Individuals from companies or organisations that produce material of any type that is at any time is intended for marketing, financial analysis, advertising or public relations purposes may not register as media.

Photo Policy

Photography, audio recording and videotaping inside the lecture rooms is prohibited. Taking photos of posters presented at ECTS-IBMS 2015 is only allowed when the permission form for photography is signed by the ECTS and IBMS and the respective author and carried with you at the congress at all times. If you require assistance in contacting the author for approval please contact ects@ectsoc.org.

Embargo Policy

Media representatives are required to abide by the ECTS-IBMS embargo policy. The embargo policy requires that coverage of abstracts, posters and other research being presented at the congress is prohibited until one hour after the presentation.

On-Site Registration and Requirements

We advise you to register in advance and reserve appropriate accommodation. The ECTS and the IBMS are not responsible for making any accommodation arrangements for journalists. Registered media representatives are required to wear their Joint Meeting name badges at all times while in the meeting venue; no one is admitted to sessions without a badge. All sessions are open to the media.

Photography, audio recording and videotaping inside the lecture rooms is prohibited.

Use of ECTS / IBMS Logo

In order to avoid the appearance of endorsement, the use of the ECTS and IBMS names and logos, and the congress name may not be used in news releases or articles except to say "This science/research was presented at ECTS-IBMS 2015 in Rotterdam, 25-28 April 2015"